Breaking up projects into simpler tasks will enable one to finish the tasks at hand efficiently. How do we go about breaking up the tasks? It is necessary to identify the specific goals, for the project first, to know how to go about breaking up the tasks. Some of the important tasks in your project will be as mentioned under.
Time schedules: Time schedules needs identification and compliance. Time bound activities are marked off and highlighted. Those subtasks will get priority over others. A project will have specific dates as time lines and a project sheet would clearly demarcate these time lines indicating when and how each tasks needs completion.
Management of the project is the next step. This has to have the predefined objectives mentioned clearly. In short, project management will include all those tasks or steps that we are discussing here. It includes planning and control techniques of the project aiming at efficient completion. There are various tools one can use to achieve their goals, depending on the ability to manage the complexity of the project in hand.
Budgeting is the most important step in a project that will take up most of the time, during the initial stages of a project. A freelancer has to pay careful attention to budgeting. All the tasks involved in the project need accurate measurement while budgeting. Unless the budgeting planned and controlled, the project cost may become too high and unaffordable. Then the project becomes ambitious in nature and may end up shelved.
Process oriented and project oriented reporting structure is worked out to enable the project to run like well oiled machine. All functions needs separation into manageable tasks and sub-tasks and reported on for a project cannot run effectively. The breakdown of tasks provides a structure to the project which builds into small definable goals to achieve end result. Only controlled reporting can give control and insight on how well a project is faring.
Execution of the processes identified for execution needs monitoring as per requirements. This will involve collaborating with every individual involved in the project. Deliverables are monitored to ensure that the project on time lines. This includes acquiring and distributing information required for the project. Direction is required while executing the project.
Monitoring the project is another aspect that needs ample time. This includes measuring an ongoing activity against the baseline that was determined for the project. Identifying error and putting the effort back into bringing the corrective measure also is involved. Where ever there is, a flaw, they need identification and change after approval. This again should not affect the basic goal of the project.
Risks involved in a project needs assessment as well. This is possible by monitoring each of the tasks and the reporting in details. Hence, it is important for a freelancer to have exposure to all these simultaneously.
It is common to come across gaps wile doing a particular project. How do we identify such gaps? Some of them may not be gaping and will require an expert to identify them. So while on a project it is advisable to have continuing updates on the progress from all quarter. This will enable a person to easily identify his flaws, which will in turn affect his work and the project at the end.
Once the project nears completion, many other aspects will determine the value of the work. One such is the effectiveness of the design. The deployment of the project for operations purposes of the business needs attention. The lesser the hiccups in this stage the better.
Closing of the project also involves a lot work. Training to people involved in operations is given. Any error that is noted is worked upon on a regular basis to ensure that the capability of the project is enhanced at every possible step.
